New Energy offers a coordinated workflow for shipowners, operators and charterers preparing a cargo call at its private terminal in Izmail. The solution connects written agency appointment, private vessel nomination, terminal acceptance, formalities, cargo-operation communication and final reporting.

It does not replace the master’s authority, carrier obligations or official decisions. Its value is one controlled local interface with explicit boundaries.

The principal’s decision chain

Before committing the call, the principal needs answers to six questions:

  1. Who appoints the agent and which vessel interest does the agent represent?
  2. Is the vessel privately accepted for the proposed terminal and cargo operation?
  3. Are cargo, survey, terminal and customs responsibilities allocated?
  4. Which local services may the agent order and within what authority?
  5. Which notices and event records govern commercial reporting?
  6. How will supplier costs, disbursements and open actions be closed?

Step 1: agency appointment

BIMCO and FONASBA industry documents provide frameworks for defining a port-agent appointment. The written instruction should identify:

  • owner, operator, charterer or manager appointing the agent;
  • vessel interest represented;
  • call purpose and accepted cargo operation;
  • normal and additional services;
  • authority to appoint suppliers;
  • funding and approval controls;
  • reporting recipients;
  • protective-agent arrangements;
  • fee and disbursement process.

The agent should not place commitments before authority and funding are clear.

Step 2: private vessel nomination

Public pages are not nomination tools. Through a controlled channel, the principal supplies the vessel identity, statutory particulars, certificates, class, insurance, cargo-space information and voyage data required by the proposed call and formalities.

New Energy publicly states only green-tier orientation: an ISPS-certified terminal under UAIZM-0019 in Izmail, at km 87 of the Kilia Branch, with capability for river-sea class vessels up to approximately 115 metres. Acceptance of a specific vessel depends on current conditions and private compatibility review.

Step 3: cargo-operation interface

The terminal, carrier, master, cargo interests and appointed surveyor agree:

  • cargo identity and quantity basis;
  • loading or discharge method;
  • cargo-space condition and inspection;
  • sequence and stop authority;
  • terminal and vessel records;
  • survey and sample access;
  • handling exceptions and reservations;
  • document quantities and approval path.

The terminal performs its accepted shore-side scope. The master and carrier retain vessel, stowage, securing and voyage responsibilities.

Step 4: formalities and local services

The appointed agent coordinates applicable port, border, customs and maritime formalities and agreed local requests. Each authority acts within its competence, and each supplier is ordered under the principal’s approval process.

The agent cannot guarantee an official outcome or processing time. Complete, consistent pre-arrival data reduces avoidable rework but does not control authority decisions.

Step 5: notices and reporting

Agree the notice list before the call:

  • recipients and escalation contacts;
  • required milestones;
  • source of each event time;
  • statement-of-facts definitions;
  • confidentiality restrictions;
  • frequency and approval of updates.

Vessel identities, live movement, exact timing and operational detail stay in authorized channels and are never used as public content.

Step 6: close-out

After the operation, reconcile:

  • statement of facts and terminal events;
  • survey and cargo records;
  • supplier orders and supporting invoices;
  • preliminary versus final disbursement account;
  • departure and cargo-document actions;
  • reservations, claims evidence and unresolved items.

Differences between charter-party, terminal and survey definitions should be recorded rather than silently harmonized.

What to send for first review

  • appointing principal and role;
  • sanitized call purpose and cargo category;
  • approximate commercial period;
  • vessel nomination status;
  • agency, terminal and survey scopes requested;
  • formalities or special-service needs;
  • funding and decision contacts.

New Energy will provide a secure channel for the full vessel and document pack. No appointment, vessel acceptance, cost, timing or service availability is confirmed from the public inquiry alone.